MEMBER PAGE / BOARD MEETING INFORMATION

Fairfield Footlighters meetings are held on the fist Monday, of each month, at 7:00 pm at the Fairfield Community Arts Center unless otherwise stated. All members are encouraged to attend.

Fairfield Footlighters Monthly Meeting: May 3, 2010
Fairfield Community Arts Center

In attendance: Dana Berry, Heidi Schiller, Ray Sullivan, Dick Bell, Val Scott
Absent: Kevin Noll, Jana Emmons, Michael Watson, John Brunner

We did not have a quorum.

Agenda:
The Treasurer’s Report was presented. Payment for the poster design still needs to be made. A bill will be re-submitted. Accounts are then up to date.

• We will hold off on updating the signature cards at the bank due to the election in June.
• We will double check to make sure the production manager has the forms for reimbursement to better enable accounting of production costs. We have $3166.36 in the bank.
• The $500 from Christmas Pageant T-Shirt reimbursements has been correctly applied to the T-Shirt line item instead of advertising where it had been assigned by mistake. The funds were not labeled when submitted to Ray and he thought it was advertising income. Discovered that it was not for advertising and was corrected appropriately. It is now accounted for and the issue is closed.

Committee Reports:
Script Committee: Nothing new at this time presented by the play reading committee.
Events: A new chair for Events on the board will be appointed in June rather than now due to timing.

• Fairfield Footlighters 10th Anniversary, highlighting the first production, “Duty”, will be August 26 – 28, 2011. It will be held at the CAC. Pat Davis will put together a DVD of previous shows/ photos etc. to be shown. We will split the proceeds with the CAC. Board members please vote by email on whether you approve this.
• The Tony Gala has been postponed until next year. Heidi will keep it on next year’s calendar and we’ll work on more advanced planning for it.

Production: Michael was not available, but still working to finalize budget. Set needs right now stand at approximately $2400. Costumes, Props at $510 total. The respective crew heads are aware of the need to conserve costs as much as possible.

Membership: dues will be June through May to match our season. We will need to put out a communication to all members to renew their membership by July 1.

ACT/OCTA – convention coming up. We are planning on excerpting a scene from I HATE HAMLET. Heidi has paperwork and has until May 17th to submit.

Marketing – John has signed us up to use Constant Contact – will need to get it up and running soon so that we can begin to broadcast info to members.

Old Business:

1. Website Updates – all done as requested.
2. Subscription Renewals: Coming in nicely. Only received one notice of not renewing so far.
3. G.O.W. Load in on May 16th from noon to whenever. Need to send out notice to all members to be available to help.

New Business:

1. Elections to be held at next meeting. Need to find people who are willing to serve, Positions going off the board: Jana Emmons, Brigette Nielson, and Val Scott.
2. Next Meeting to be held on June 7th – 6:30PM. General Meeting and all members are encouraged to attend.

Respectfully submitted by Val Scott, Secretary